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A responsibility is a specific area of work that someone in your organization must be able to perform, and be accountable for performing well. It isn’t a task list or a job description: it’s the unit of work that exIQtive inspects, certifies, and measures readiness against. Responsibilities are reusable. You define one once in the Responsibilities Catalog, then attach it to as many roles as need it. Change a responsibility and every role that uses it picks up the change.

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How responsibilities reach employees

You never assign a responsibility directly to an employee. Responsibilities travel through your organizational structure:
1

Attach the responsibility to a role, or directly to a position

Use a role when a group of responsibilities is shared by several positions. Attach directly to a position when the responsibility belongs to that position only.
2

Attach the role to a position

Skip this step if you attached the responsibility directly to the position.
3

Assign an employee to the position

When the employee is assigned, they automatically inherit every responsibility on the position. Every employee in the same position gets exactly the same responsibilities, every time.

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Responsibility lifecycle

Each responsibility has a status that controls whether it affects employees and which actions you can take.
Archive a responsibility only after retiring it, and only when you’re confident it will never come back.

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Add a responsibility

1

Open the catalog

Go to Account → Readiness → Catalogs → Responsibilities.
2

Add the responsibility

Click + Add Responsibility and enter a name.
3

Save

Click Save. The responsibility is created in Draft status.
A new responsibility won’t affect any employees until you activate it and attach it to a role.

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Responsibility actions

All actions are in the three-dot menu (⋯) on the right side of the responsibility’s row in the catalog.

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Activate

Moves the responsibility from Draft to Active. Employees can then inherit it through their roles, and their Readiness for it starts being tracked.

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Rename

Updates the name everywhere it appears in your account: all roles, positions, and employee views. No assignments are affected.

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Attach to a role

Connects the responsibility to a role. This is how employees eventually receive it: the responsibility travels through the role to any positions the role is attached to, and from there to the employees assigned to those positions.

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Retire

Removes the responsibility from all active assignments. Employees who held it lose it from their profile, and any Current badges for it expire overnight. Badge history is preserved. The responsibility stays attached to its roles; attachments aren’t removed.

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Reactivate

Returns a Retired responsibility to Active. Employees don’t get it back instantly: new assignments regenerate through the normal position and role chain.

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Delete

Permanently deletes the responsibility. This is only available in Draft. Once a responsibility has been activated it can’t be deleted, only retired.
Deleting a responsibility can’t be undone.

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Rules and constraints

  • Responsibilities must be Active to affect employees. Draft and Retired responsibilities don’t flow through to anyone.
  • Responsibilities reach employees through roles or by being attached directly to a position. You can’t assign one directly to an employee.
  • The same responsibility can be attached to any number of roles.
  • Retiring a responsibility removes employee assignments but leaves role attachments intact.
  • You can only delete a responsibility while it’s in Draft.

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Common questions

A new responsibility starts in Draft and isn’t attached to any role yet. Activate it, then attach it to a role that’s on a position your employees hold, or directly to that position. You need both steps: activating alone won’t make it visible if it isn’t attached to a position your employees hold.
All Current badges for that responsibility expire overnight, and employees lose the Readiness contribution from those badges the following day. Badge history is preserved, so you can still see what was earned, but it no longer counts toward their score.
Yes, responsibilities are designed to be reused. If “Fire Safety Compliance” belongs in three roles, attach it to all three. If an employee gets the same responsibility through more than one role on the same position, they receive it once for each role. Each role generates its own independent assignment.

Responsibilities Catalog

Browse and maintain every responsibility in your account.

Roles

Attach responsibilities to roles.

Checkpoints

Build the inspection checklist for a responsibility.

Key organizational concepts

How positions, roles, and responsibilities fit together.
Last modified on October 14, 2026