> ## Documentation Index > Fetch the complete documentation index at: https://guide.exiqtive.com/llms.txt > Use this file to discover all available pages before exploring further. # Checkpoints > What checkpoints are, how they make up a responsibility's inspection checklist, and how to manage them one at a time or in bulk. A checkpoint is a single, verifiable unit of competency within a responsibility's checklist. Each checkpoint defines something an employee must be able to do: not what they've learned, but what they can demonstrably perform. ## What is a checkpoint? Every checkpoint is written with one of four fixed prefixes, which sets the type of evidence required: | Prefix | Meaning | | - | - | | **Can** | The employee can perform the task when asked | | **Does** | The employee performs the task consistently as part of their normal work | | **Demonstrated** | The employee has shown the capability in an observed setting | | **Proved** | The employee has provided formal proof of the capability | A checkpoint can also include a **microlearning**: a short video or article that teaches the employee what they need to know before being assessed. Depending on how the checkpoint is set up, it can also have a quiz, an inspection, or both. ## What checkpoints are used for Checkpoints are the building blocks of Readiness. Together they form the **inspection checklist** for a responsibility: the set of criteria a Coach uses to certify that an employee is ready. Checkpoints serve three purposes: 1. **Learning**: the microlearning prepares the employee before inspection. 2. **Assessment**: the criteria define exactly what the Coach inspects for. 3. **Evidence**: once passed, a checkpoint contributes to the employee's Readiness for that responsibility and becomes part of the permanent record. Within a responsibility, checkpoints are organized by Readiness level (Apprentice → Proficient → Coach → Architect) and by sequence within each level. Employees progress through them in order. ## Checkpoint lifecycle | Status | What it means | | - | - | | **Draft** | Being created or edited. Not visible to employees. | | **Active** | Published and live. Employees can be assessed against it. | | **Retired** | Removed from active use but preserved. Can be reactivated. | | **Archived** | Fully decommissioned. Can be unarchived back to Retired. | ## Checkpoint operations ### Create a checkpoint From a responsibility's checklist, click **+ Add Checkpoint**. Choose the type of microlearning to attach, or choose **No learning content needed** for an inspection-only checkpoint. The checkpoint is created in Draft and isn't visible to employees until you activate it. See [Editing a checkpoint](/checkpoints/editing-a-checkpoint) for the starting options in detail. ### Edit a checkpoint Open the checkpoint in the checklist and click **Edit** to take the edit lock. While it's in Draft you can update the criteria, the microlearning, the quiz, and the inspection. Only one person can hold the edit lock at a time. If someone else is editing, the checkpoint shows as locked. ### Activate a checkpoint When a Draft checkpoint is complete, click **Activate** to publish it. It becomes Active and visible to employees and Coaches. **Activate** is only available when the checkpoint meets all requirements: complete criteria, and microlearning ready if it's required. ### Publish changes to an active checkpoint To update an Active checkpoint, start a draft of your changes, make your edits, then click **Publish**. You'll be asked for a short note describing what changed, and whether existing employee inspections should be marked obsolete. See [Editing a checkpoint](/checkpoints/editing-a-checkpoint#landing-on-the-checkpoint-editor) for how proposed changes work. ### Retire a checkpoint **Retire** removes a checkpoint from active use. It's no longer used in new inspections, but its history is preserved. You can **Reactivate** a Retired checkpoint. ### Archive a checkpoint **Archive** a Retired checkpoint to fully decommission it. You can **Unarchive** it back to Retired. There's no direct path from Archived to Active. ### Discard a draft checkpoint **Discard Draft** permanently deletes a checkpoint that's still in Draft. This isn't available while another user holds the edit lock. Discarding a draft checkpoint can't be undone. ### Move a checkpoint to another responsibility You can move a checkpoint to a different responsibility while keeping its full history, status, and existing inspection records. Open the checkpoint's menu and select **Move to Responsibility**. ### Change a checkpoint's level or order In a responsibility's checklist, drag and drop checkpoints to reorder them within their Readiness level. To move a checkpoint to a different level (for example, from Apprentice to Proficient), use the level selector on the checkpoint header. ## Bulk actions Bulk actions let you apply the same operation to many checkpoints at once, which saves time on large checklists. ### Select multiple checkpoints In the responsibility's checkpoints table, check the box next to each checkpoint you want, then open **Bulk Actions**. The button shows how many checkpoints are selected. ### Available bulk actions | Bulk action | What it does | | - | - | | **Activate** | Activates the selected Draft checkpoints. Drafts that aren't complete are skipped. | | **Move** | Moves the selected checkpoints to another responsibility you choose, then confirm with **Move in Bulk**. | | **Retire** | Retires the selected Active checkpoints. | | **Archive** | Archives the selected Retired checkpoints. | | **Delete** | Deletes the selected Draft checkpoints. | A bulk action only applies to checkpoints whose status allows it. Any selected checkpoint that isn't eligible is skipped, and you'll see a summary of how many were changed and how many were ignored. ## Related The checkpoint editor, tab by tab. Build and generate checkpoint quizzes. How Coaches certify employees. Novice through Architect. Lifecycle and actions for responsibilities. Every responsibility in your account. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.